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Grade Collection Source Documents

Retention Rule Number: 
Specific Retention Rule 2000.12
Function/Activity: 
To document the collection and recording of students' final grades.
Description/Type of Records: 
Grade collection sheets.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Registrar's Office

Office of Primary Responsibility (OPR): 

Grade Collection Sheets:

Retention: 

5 years

Disposition: 

Microfilm for permanent retention before confidentially shredding paper records or deleting e-records

Office of Primary Responsibility (OPR): 

Mark files:

Retention: 

Until entry complete

Disposition: 

Destroy

Office of Secondary Responsibility (OSR)
Retention
Disposition

Office of Secondary Responsibility (OSR): 

Faculties and Departments 
Instructors

Disposition: 

 

Office of Secondary Responsibility (OSR): 

Grade Collection Sheets:

Retention: 

2 years

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR): 

Unclaimed Sheets:

Retention: 

1 semester after submission

Disposition: 

Confidential shred or delete