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AC - Academic Operations

This block covers activities involving academic operations including curriculum and program development and review, admissions, enrolment and registration of students, liaison with educational institutions, evaluation of instruction and of students, teaching skills development and student experiences with travel study, exchanges and practicum programs.

AC001  - ACADEMIC OPERATIONS - GENERAL

Activity:

To document matters related to academic programs not shown elsewhere in this block. Material of a specific nature should be placed in the appropriate subject file.

AC005 - ACADEMIC AND DEGREE STANDARDS

Activity:

To document the development of academic standards for grading systems to evaluate student work; and for the development of promotion standards for student progress.  Also to document the development of degrees including planning activities and the development and review of degree standards.

AC020 - ACADEMIC REFERENCES

Activity:

To document the writing of letters of academic references for faculty or students.

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AC035 -  ADMISSIONS AND ENROLMENT 

Activity:

To document the transfer, admission and enrolment of students.

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AC100 - CURRICULUM PLANNING

Activity:

To document curriculum development, and the ongoing administration and review of courses in degree and non-degree programs.  Records may include course proposals, planning documents, correspondence, curriculum manuals and outlines, course syllabi, course study guides and related documentation.

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AC175 - EDUCATION ABROAD

Activity:

To document the administration, planning and coordination of travel study and exchange programs both within Canada and internationally, including aspects of selection, arrangements for travel, accommodation and funding; and to document the signing of agreements and contracts.  Records may include student applications and evaluations, documents related to travel and accommodation, arrangements, class lists, course approvals and grade sheets, contracts and agreements, planning documents, faculty advisory committee minutes and program coordinator reports.

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AC180 - EDUCATIONAL INSTITUTIONS

Activity:

To document liaison activities between the University and other educational institutions including the discussion of common issues, representation of University personnel at inter-institutional functions and the involvement of University personnel with educational committees, task forces or other bodies.

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AC230 - EVALUATION OF INSTRUCTION

Activity:

To document student evaluation of teaching by University instructors.  Also documents the development of policies and procedures regarding instructor evaluation.  Records may include student opinion surveys and other questionnaires, teacher evaluations, teaching review materials, and policies and procedures.

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AC235 - EVALUATION OF STUDENTS

Activity:

To document the administration of course assignments and examinations, including candidacy and thesis examinations, and the recording of grades.  May include discussions or rulings on the status of individual students.  Records may include examination questions, answers, schedules and procedures, examination deferral forms, grade submission forms, change of grade forms, class record books, grade collection sheets, academic status committee minutes, and related documentation and correspondence.

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AC500 - POSTGRADUATE MEDICAL EDUCATION TRAINEE FILES

Activity:

To document the student history of individual postgraduate medical education trainees or medical residents, including records of the student's admission, registration, and academic progress in the medical residency program. Records may include application forms, curriculum vitae, reference letters, transcripts, contract letters, evaluations, assessments, lists of clinical rotations, exam results, publications and reports, licensing information and related documentation and correspondence.

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AC560 - PRACTICUM EXPERIENCE

Activity:

To document student participation and performance during supervised learning opportunities.  Records may include student practicum evaluations, contracts and agreements, resumes, letters of application, and correspondence with agencies and institutions.

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AC615 - PROGRAM ACCREDITATION

Activity:

To document the initial and ongoing accreditation of professional academic programs. Records may include program submissions to accrediting bodies, accreditation reports and correspondence with external accrediting bodies.

AC625 - PROGRAM PLANNING

Activity:

To document the development and approval process for new academic programs, including degree and non-degree programs; and to document the review, modification or deletion process for existing programs.  Records may include program proposals, resource plans and budgets, projections of enrolment and correspondence.

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AC750 - STUDENT ACADEMIC FILES

Activity:

To document the complete student history of individual students including records of the student's admission, enrolment, registration, and academic progress. May include other aspects of a student's history such as personal difficulties or disciplinary measures taken against the student. May also include student complaints related to registration, grades, examinations, faculty, or academic advising. Records may include admission and readmission records, evaluations, external and University of Calgary transcripts, correspondence, registration reports and forms, applications for deferred exams and medical documentation, applications to attend other educational institutions and notices to record, assessments, waivers and rulings, academic reviews, grade appeals, grade appeal background material and outcomes, reference letters and verification documents, application for leave of absence and medical reports, exchange applications and authorization forms, records arranging for examiners, records related to oral examinations, post-examination reports, withdrawal forms, application for degree, correspondence and reports related to scholarships, progress reports, record of grades, samples of student work, language examinations and results, comprehensive examinations and papers, research applications and proposals, and awards applications. Records may also include inquiries from prospective and transferring students

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AC790 - TEACHING SKILLS DEVELOPMENT

Activity:

To document the development and promotion of teaching skills within the University community.

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AC820 - TIMETABLING

Activity:

To document curriculum coordination and scheduling of courses, seminars and workshops.  Records may include class lists, examination schedules, classroom schedules, and timetables.

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