Driver Authorization | Archives and Special Collections

Driver Authorization – Archives and Special Collections

Driver Authorization

UCLASS Primary: GV610 – Risk Management

Retention Rule Number: Specific Retention Rule 2011.05

Function/Activity:
To document the approval process for the use or rental of University vehicles.

Description/Type of Records: Driver’s agreements, driver’s authorization forms, driver’s abstracts and requests for driver’s abstracts.

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
Risk Management & Insurance 4 years following the end date of the driver authorization. Confidential shred or delete.

Restrictions:
In accordance with the principles of the Freedom of Information and Protection of Privacy Act, access to these records is restricted to staff assigned the functional responsibilities related to the records as well as those with the authority to compile, classify, annotate, read, retrieve, transfer or destroy this records series.

Citations:
For Offices of Primary Responsibility (OPR):
Limitations Act, Chapter L-12-1, s.3(1).

Approval Information:

  • Janet Stein, Director, Risk Management, Safety and Security
  • Jo-Ann Munn Gafuik, Access and Privacy Coordinator
  • Lisa Atkinson, University Records Committee (Chair)

15 December 2012