Function/Activity: To document the decision-making process of the Board of Governors and its committtees.
Description/Type of Records: Agendas, minutes, attendance sheets, action sheets, agenda items, correspondence and accompanying materials, reports, terms of reference and workplans. NOTE: This rule does NOT apply to the records of the Presidential Advisory Search Committee; the Presidential Review Committee; or the Student Discipline Appeal Committee.
|Office of Primary Responsibility (OPR)||Retention||Disposition|
|University Secretariat||3 years||Transfer to Archives|
|Office of Secondary Responsibility (OSR)||Retention||Disposition|
|Members of the Board of Governors
Members of the Board of Governors committees
|Refer to uploaded or online versions.||Recycle or delete any printed copies.
Confidential Shred in camerameetings.
|All other units||Refer to online version.
Do not retain hardcopy.
Records from open meetings are unrestricted. Records from in camera meetings may be restricted for up to 15 years.
For Offices of Primary Responsibility (OPR):
Freedom of Information and Protection of Privacy Act, S23 (1) (b).
- Rhonda Williams, Director University Secretariat
- Jo-Ann Munn Gafuik, University Archivist
- Bonnie Woelk, University Records Committee (Chair)
18 September 1998; amended 24 January 2000; amended 04 February 2014.