Accessing Special Collections Materials

Since many of the items housed in Special Collections are rare, unique or fragile, special care must be taken when handling them.  The co-operation of researchers is expected to preserve these items.  All of the materials are non-circulating and may only be used in the Reading Room.

To access items, researchers must complete a request slip with the author, call number, and/or accession number.  Present the slip and a photo identification card at the reference desk.  The material will be made available in the Reading Room. 

Note that many items are stored offsite and will require at least 24 hours for retrieval.  Researchers are encouraged to contact the archives before visiting to ensure the availability of the requested material.

In order to preserve these resources, please observe the following:

• All coats, bags and cases must be stored in the lockers located in the lobby.
• Only pencils are used for note taking in the Reading Room.
• Eating and drinking are not permitted.
• Cotton gloves (supplied) may be required for the handling of some materials.
• Always place a book flat on the table or support it on a bookstand.  Book weights for holding pages open are available at the Reference Desk.
• Archival materials must be kept in the order in which they are placed in a folder.

• Laptops are permitted for use in the Reading Room.

All materials must be returned to the reference staff member before leaving the Reading Room.  A staff member can place materials on the Hold shelf for future consultation if requested.

Photocopying is done at the discretion of the Reading Room staff.  Electronic scanning or digital photography of materials may be done only at the discretion of the Reading Room staff in compliance with Canadian copyright laws.