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Students' Union Wellness Centre Patient Records

Retention Rule Number: 
Specific Retention Rule 2013.04
Function/Activity: 
To document patient history, examinations and treatment of individuals accessing Health Services (medical, massage, chiropractic, nutrition) through the Students' Union Wellness Centre
Description/Type of Records: 
Patient's demographic information; physician's notes and patient histories; test results and results of physical examinations; diagnosis and treatment notes; instructions and advice; referral letters.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Students' Union Wellness Centre - Health Services

Office of Primary Responsibility (OPR): 

Medical patient records:

Retention: 

Last visit + 10 years (for minors, 2 years past the patient's age of majority or for 10 years, whichever is longer).

Disposition: 

Confidential shred or delete.

Office of Primary Responsibility (OPR): 

Massage therapy records:

Retention: 

Last visit + 10 years (for minors, 10 years from the date the patient turns 18, i.e. until the patient turns 28).

Disposition: 

Confidential shred or delete.

Office of Primary Responsibility (OPR): 

Chiropractic services records:

Retention: 

Last visit + 10 years (for minors, 10 years from the date the patient turns 18, i.e. until the patient turns 28).

Disposition: 

Confidential shred or delete.

Office of Primary Responsibility (OPR): 

 Nutrition services records:

Retention: 

Last visit + 10 years (for minors, 2 years past the patient's age of majority or for 10 years, whichever is longer).

Disposition: 

Confidential shred or delete.