Rejected or Unsuccessful Applications or Submissions
UCLASS Primary: All
Retention Rule Number: General Retention Rule 2014.10
Function/Activity: To document unsuccessful submissions or applications that result from adjudication or evaluation processes, including but not limited to: research applications, scholarly competition submissions, and award applications.
Description/Type of Records: Rejected or unsuccessful applications or submissions
Retention Rules
| Office of Primary Responsibility (OPR) | Retention | Disposition |
|---|---|---|
| All units | End of adjudication or evaluation process + 1 year | Confidential shred or delete |
Notes:
- Unsuccessful support staff and MaPS employment applications are covered under Specific Retention Rule 98.0019 – Employment Application Process (includes Resumes).
- Unsuccessful student admission applications are covered under various Student Academic Files retention rules.
Restrictions: In accordance with the principles of the Freedom of Information and Protection of Privacy Act, access to these records is restricted to staff assigned the functional responsibilities related to the records as well as those with the authority to compile, classify, annotate, read, retrieve, transfer or destroy this records series.
Citations:
For Offices of Primary Responsibility (OPR):
Freedom of Information and Protection of Privacy Act, s.34(b).
- Jo-Ann Munn Gafuik, Senior Specialist, Policy and FOIP
- Bonnie Woelk, University Records Committee (Chair)
21 March 2014