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Class Record Books

Retention Rule Number: 
Specific Retention Rule 2000.13
Function/Activity: 
To document the collection and recording of interim and final student grades.
Description/Type of Records: 
Class record books, accompanying printouts.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Faculties and Departments

Office of Primary Responsibility (OPR): 

Class record books:

Retention: 

5 years

Disposition: 

Confidential shred or delete

Office of Primary Responsibility (OPR): 

Data entry disks:

Retention: 

Until entry complete

Disposition: 

Destroy

Office of Primary Responsibility (OPR): 

Unclaimed books:

Retention: 

1 semester after grade submission

Disposition: 

Confidential shred or delete

Office of Primary Responsibility (OPR): 

Lab exemption books:

Retention: 

10 years maximum

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR)
Retention
Disposition

Office of Secondary Responsibility (OSR): 

Instructors

Retention: 

2 years

Disposition: 

Confidential shred or delete