ST – Student Services
This block covers activities relating to the provision of student programs and services, including those for international students, Indigenous students and special students. It also covers activities related to student recruitment and orientation, student health and wellness, student awards and financial assistance, and student associations.
Activity:
To document matters related to student programs and services not shown elsewhere in this block. Material of a specific nature should be placed on the appropriate subject file.
Activity:
To document student participation and performance during co-operative education experiences, internships, volunteer experience or other placements either within Canada or internationally. Records may include correspondence, resumes, reference letters, placement information, correspondence with agencies and institutions, and agreements and contracts.
Cross Reference(s)
- For matters related to student practicum experience, see AC Practicum Experience
- For matters related to study abroad and exchanges, see AC Education Abroad
Activity:
To document the provision of programs and services to international students including liaison and development activities and language upgrading.
Cross Reference(s)
- For matters related to recruitment of international students, see ST Student Recruitment.
Retention Rule(s):
- Homestay Case Files (Specific Retention Rule 2014.05)
Activity:
To document the provision of programs and services to Indigenous students, including academic support and cultural enrichment, counselling and advocacy.
Activity:
To document the provision of programs and services to students with special needs including students with disabilities.
Cross Reference(s)
- For the provision of programs and services to native students, see ST Native Student Programs and Services.
- For the provision of programs and services to international students, see ST International Student Programs and Services.
Retention Rule(s):
- Student Accommodations (Specific Retention Rule 2015.05)
Activity:
To document the University’s interaction with student groups and associations, including the Graduate Student Association, the Students’ Union, fraternities and clubs. May include activities related to student-sponsored or student-related events.
Cross Reference(s)
- For activities designed to encourage alumni involvement and support, see CR Alumni Relations.
- For the provision of programs and services to international students, see FM Tuition Planning.
Activity:
To document the administration of student awards such as scholarships, medals, prizes and bursaries from both internally and externally adjudicated sources, and for outside awards.
Cross Reference(s)
- For the application and authorization of emergency loans, see FM Student Fees & Financial Aid.
- For the development of student awards, see CR Awards Development.
Retention Rule(s):
- Graduate Student Scholarships and Awards (Specific Retention Rule 2008.04)
Activity:
To document programs that support the personal and physical wellbeing of students; and to document the provision of advice, assistance and counselling services.
Retention Rule(s):
- Student Wellness Services (SWS) Patient Records (Specific Retention Rule 2013.04)
- Counselling Client Files (Specific Retention Rule 2014.09)
Activity:
To document the initial and ongoing orientation and academic advising provided to students.
Activity:
To document matters related to the recruitment of domestic and international students including planning and marketing activities.
Cross Reference(s):
- For the provision of orientation and advice to students, see ST Student Orientation and Advising.
- For the admission and enrolment of students, see AC Admissions and Enrolment.