Senate, Senate Executive and Senate Committees
UCLASS Primary: CR650 – Senate
Retention Rule Number: Specific Retention Rule 98.0005
Function/Activity: To document the information gathering and decision making processes of the senior University body that acts as a liaison between the University and the community.
Description/Type of Records: Senate, Senate Executive and Senate committee agendas, minutes, reports and accompanying records. This retention rule does not apply to Search & Selection Committee records for Chancellor.
|Office of Primary Responsibility (OPR)||Retention||Disposition|
|Senate Office||5 years||Transfer to Archives|
|Office of Secondary Responsibility (OSR)||Retention||Disposition|
|Voting members of the Senate||Until next meeting||Recycle or delete
Confidential shred all in camera records or delete
|All other units||Until next meeting||Recycle or delete|
Records from open meetings are unrestricted. Records from in camera meetings may be restricted for up to 15 years.
For Offices of Primary Responsibility (OPR):
Freedom of Information and Protection of Privacy Act, S23 (1) (b).
- Brenda Tweedie, Executive Officer, Senate
- Frits Pannekoek, Acting University Archivist
- Bonnie Woelk, University Records Committee (Chair)
6 December 2004