Function/Activity: To document the collection, transport, storage and disposal of hazardous waste from campus facilities including chemical, radioactive and biomedical waste.
Description/Type of Records: Waste disposal authorization forms, shipping documents, certificates of destruction, summary disposal reports, inspection and testing records, employee training records, Nuclear Energy Worker registration forms and correspondence
|Office of Primary Responsibility (OPR)||Retention||Disposition|
|Environment, Health and Safety – Hazardous Materials Services|
|Shipping and Disposal Records||2 years after date of disposal||Confidentially shred|
|Nuclear Energy Workers Registration Forms||Retain for length of employment. Provide scanned copy to Staff Wellness for 70 year retention.||Confidentially shred|
|Certificates of Destruction||5 years||Transfer to Archives|
|Employee Training Records (Radioactive Waste)||3 years after termination||Confidentially shred|
|Inspection and Services Records (Radioactive Waste)||3 years after expiration of licence||Confidentially shred|
|Leak Testing Records (Radioactive Waste)||3 years after date of testing||Confidentially shred|
Access to this series shall be limited to those with the authority for the following purposes:
- File and/or case management
- Approval of the disposition request
- Legal review
- Research (at the discretion of the Director, Environmental, Health and Safety)
Consolidated Transportation of Dangerous Goods Regulations, S3.11(1) and (2).
General Nuclear Safety and Control Regulations, SOR/2000-202, S.27.
Nuclear Substances and Radiation Devices Regulations, SOR/2000-207, S.36.
Radiation Protection Regulations, SOR/2000-203, S.24.
- Rae Ann Aldridge, Associate VP (Risk)
- Jo-Ann Munn Gafuik, Senior Specialist, Policy and FOIP
- Bonnie Woelk, University Records Committee (Chair)
21 March 2017