Disposal and Surplus | Archives and Special Collections

Disposal and Surplus – Archives and Special Collections

Disposal and Surplus

UCLASS Primary: CA220 – Equipment and Materials Management

Retention Rule Number: Specific Retention Rule 2000.09

Function/Activity: To document the disposal or transfer of obsolete or surplus materials.

Description/Type of Records: Declaration forms, requests for disposal and request confirmations.

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
Supply Chain Management 7 years Confidential shred or delete
Office of Secondary Responsibility (OSR) Retention Disposition
Capital Equipment Inventory Services, Financial Services 7 years Confidential shred or delete
Other (Non-OPR’s) Retention Disposition
All other units 1 year Confidential shred or delete

Restrictions:
In accordance with the principles of the Freedom of Information and Protection of Privacy Act, access to these records is restricted to staff assigned the functional responsibilities related to the records as well as those with the authority to compile, classify, annotate, read, retrieve, transfer or destroy this record series.  All other applications for access can be made through a Freedom of Information and Protection of Privacyaccess request.

Citations:
For Offices of Primary Responsibility (OPR):
Income Tax Act, R.S.C. 1985 (5th Supp.), c.1, s.230(4); s.230(4)(b)(part).

For Offices of Secondary Responsibility (OSR):
Income Tax Act, R.S.C. 1985 (5th Supp.), c.1, s.230(4); s.230(4)(b)(part).

Approval Information:

  • Richard Ogilvie, Materials Management
  • Jo-Ann Munn Gafuik, University Archivist
  • Bonnie Woelk, University Records Committee (Chair)

23 December 2002