Daily Banking | Archives and Special Collections

Daily Banking – Archives and Special Collections

Daily Banking

UCLASS Primary: FM275 – Daily Banking

Retention Rule Number: Specific Retention Rule 2000.22

Function/Activity: To document the activity and interaction of the University accounts with their respective bank accounts.

Description/Type of Records: Bank reconciliations, banking reports, bank statements, deposit account analyses.

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
Financial Reporting, Financial Services and Payroll,

Financial Services and Treasury – Investments,

Financial Services

     Bank statements and bank reconciliations: 7 years after end of fiscal year Confidential shred or delete
     Banking reports and deposit account analyses: 3 years after end of fiscal year Confidential shred or delete

Restrictions:
In accordance with the principles of the Freedom of Information and Protection of Privacy Act, access to these records is restricted to staff assigned the functional responsibilities related to the records as well as those with the authority to compile, classify, annotate, read, retrieve, transfer or destroy this record series.  All other applications for access can be made through a Freedom of Information and Protection of Privacy access request.

Citations:
For Offices of Primary Responsibility (OPR):
Income Tax Act, R.S.C. 1985 (5th Supp.), c.1, s.230(4); s.230(4)(b)(part), and 3-year planning cycle.

Approval Information:

  • Art Kirk, Director of Financial Services
  • Jo-Ann Munn Gafuik, University Archivist
  • Bonnie Woelk, University Records Committee (Chair)

28 October 2002