Ordering Boxes | Archives and Special Collections

Ordering Boxes – Archives and Special Collections

Ordering Boxes

The University Archives will provide boxes to University units who are transferring their records for storage:


LIMITED TERM STORAGE or LTS are records being transferred until their retention period is over, or they are waiting for a retention rule to be written. Records include, but are not limited to: financial records, student academic files, employee files.




LIMITED TERM STORAGE or LTS are records being transferred until their retention period is over, or they are waiting for a retention rule to be written. Records include, but are not limited to: financial records, student academic files, employee files.

These are records that have permanent value and will be stored in perpetuity. Records may include, but are not limited to: Discussions and changes to curriculum, courses and programs, accreditation of programs, course outlines, development of core activities, minutes of meetings, with agenda and accompanying materials, reports (administrative reports, annual reports, project reports, self-study documents, unit reviews, etc.), periodicals or newsletters, final budgets and higher level financial discussions, strategic planning (such as setting of goals and objectives, changes to mission statements, changes to direction or focus, etc.), policy and procedures (manuals, discussions about, changes to, etc.), changes to faculty, department or unit structures including organizational charts