Duplication of records | Archives and Special Collections

Duplication of records – Archives and Special Collections

The Glenbow Western Research Centre is open by appointment only. Please visit https://asc.ucalgary.ca/contact/ to book an appointment.

Duplication of records

The University Archives is a non-lending institution due to the original and unique nature of archival records.  Special reproduction measures are also in place to preserve the records.

Requests for reproduction will be assessed on a case-by-case basis.  No reproduction will take place if damage is likely to result to an item.  For all other instances, Reading Room staff will photocopy, scan, or arrange to photograph the records, provided the request is in compliance with the Canadian Copyright Act. Reproduction requests may take up to 5 business days.


The researcher assumes all responsibility for issues of copyright relating to the copies.  Clients reproducing records from the Archives’ collection must request approval from the University Archives in advance via email.  Citations must credit the University of Calgary Archives and quote the relevant accession, box and file number of the item.  [i.e. UARC 84.005/2.02]

Photocopying All sizes: $ 0.50 / page

  • 8.5 x 11
  • 8.5 x 14
  • 11 x 17
Photographs Contact us by email and we will be happy to provide you with a quote.
Scanning – Ricoh  Photocopier  All sizes: $0.50 per page + $5 service charge / order

  • 8.5 x 11 (letter) – 100 DPI
  • 8.5 x 14 (legal) – 100 DPI
  • 8.5 x 11 (letter) – 300 DPI
  • 8.5 x 14 (legal) – 300 DPI
  • 11 x 17 (Tabloid)
Scanning  $20.00 per image

  • 300 DPI
  • 600 DPI
Scanning (Larger than 11 x 14)  $35.00 per image
Shipping & Handling Minimum handling fee on ALL requests – $ 5.00

Shipping is charged on a cost-recovery basis

Payment Option Payment is required in advance.

Cash, VISA or MasterCard

Campus Clients may pay by Interdepartmental Billing with the relevant account number