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Research Ethics Process and Review

Retention Rule Number: 
Specific Retention Rule #2000.02
Function/Activity: 
To document the ethics review process for research protocols and ethics applications involving the use of human subjects, and to document the activities of the Conjoint Faculties Research Ethics Board (CFREB).
Description/Type of Records: 
Minutes and agendas, ethics review applications and summaries, ethics protocols, ethics approvals, correspondence, ethics certificates, progress reports, final reports.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 
Office of Research Services
Conjoint Faculties Research Ethics Board (CFREB)
Disposition: 
Office of Primary Responsibility (OPR): 

CFREB agenda packages

Retention: 

5 years

Disposition: 

Permanent preservation in the Archives

Office of Primary Responsibility (OPR): 

CFREB ethics applications and protocol case files

Retention: 

Receipt of final report + 10 years

Disposition: 

Confidentially shred or delete

Office of Secondary Responsibility (OSR)
Retention
Disposition

Office of Secondary Responsibility (OSR): 

Faculty Ethics Review subcommittees

Retention: 
Office of Secondary Responsibility (OSR): 

Ethics applications for course-based research

Retention: 

Conclusion of research + 1 year

Disposition: 

Confidentially shred or delete

NOTE:  This rule DOES NOT include the records received or generated by the Conjoint Health Research Ethics Board (CHREB).

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