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Study Abroad Program files

Retention Rule Number: 
Specific Retention Rule 2007.02
Function/Activity: 
To document the planning and administration of Study Abroad programs.
Description/Type of Records: 
Program proposals, descriptions and rationale, risk assessments, cost summaries, posters, class lists, student cost summaries, income and expense summaries, budget worksheets, itineraries, banking information for electronic transfers, travel claim vouchers, travel advance requisitions, cheque requisitions, journal vouchers, student applications, registration documents and waivers of liability, minutes and agenda packages of the Advisory Committee of the Group Study Program. NOTE: All records constitute the complete series for the Study Abroad programs.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Centre for International Students & Study Abroad (CISSA)

Office of Primary Responsibility (OPR): 

Study Abroad Program Files

Retention: 

10 years from the end of the academic term in which the travel study occurred.

Disposition: 

Confidential shred or delete.

Office of Primary Responsibility (OPR): 

Advisory Committee of the Study Abroad Programs

Retention: 

5 years

Disposition: 

Transfer to Archives