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Student Evaluation of Instruction Records

Retention Rule Number: 
Specific Retention Rule 99.0010
Function/Activity: 
To document the process by which students evaluate classroom instruction.
Description/Type of Records: 
Completed Universal Student Ratings of Instruction (USRI) ratings forms, final reports, request for exemption forms, request to add instructor's comments to publication forms, summary/exemption reports; Universal Student Ratings of Instruction Implementation Team agendas, minutes, meeting notes, reports and correspondence, completed faculty-based ratings and comment forms, and final reports

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Associate Vice-President (Academic), chair of Universal Student Ratings of Instruction Implementation Team

Retention: 

5 years from end of session

Disposition: 

Transfer to Archives

Office of Primary Responsibility (OPR): 

Office of Institutional Analysis

Retention: 

3 years from end of session

Disposition: 

Confidential shred or delete

Office of Primary Responsibility (OPR): 

Information Technologies

Retention: 

1 year from end of session

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR)
Retention
Disposition

Office of Secondary Responsibility (OSR): 

Faculties and Departments

Office of Secondary Responsibility (OSR): 

Instructors:

Office of Secondary Responsibility (OSR): 

Ratings forms:

Retention: 

1 year from end of session

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR): 

Comment forms:

Retention: 

1-2 years from end of session

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR): 

Reports - Final:

Office of Secondary Responsibility (OSR): 

Originals:

Retention: 

8 years from end of session

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR): 

Copies:

Retention: 

Discretion of unit

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR): 

Reports - Summary/Exemption:

Retention: 

As required for action

Disposition: 

Recycle