Senate, Senate Executive and Senate Committees
UCLASS Primary: CR650 – Senate
Retention Rule Number: Specific Retention Rule 98.0005
Function/Activity: To document the information gathering and decision making processes of the senior University body that acts as a liaison between the University and the community.
Description/Type of Records: Senate, Senate Executive and Senate committee agendas, minutes, reports and accompanying records. This retention rule does not apply to Search & Selection Committee records for Chancellor.
Retention Rules
| Office of Primary Responsibility (OPR) | Retention | Disposition |
|---|---|---|
| Senate Office | 5 years | Transfer to Archives |
| Office of Secondary Responsibility (OSR) | Retention | Disposition |
|---|---|---|
| Voting members of the Senate | Until next meeting |
Recycle or delete
Confidential shred all in camera records or delete |
| Other (Non-OPR’s) | Retention | Disposition |
|---|---|---|
| All other units | Until next meeting | Recycle or delete |
Restrictions:
Records from open meetings are unrestricted. Records from in camera meetings may be restricted for up to 15 years.
Citations:
For Offices of Primary Responsibility (OPR):
Freedom of Information and Protection of Privacy Act, S23 (1) (b).
- Brenda Tweedie, Executive Officer, Senate
- Frits Pannekoek, Acting University Archivist
- Bonnie Woelk, University Records Committee (Chair)
6 December 2004