Security Incident Reporting Process | Archives and Special Collections

Security Incident Reporting Process – Archives and Special Collections

Security Incident Reporting Process

UCLASS Primary: SS635 Security Services

Retention Rule Number: Specific Retention Rule 2011.06

Function/Activity: To document the management of minor and major security incidents.

Description/Type of Records: Incident reports, accident/illness reports, witness statements, campus security statements, security alerts, security alert checklists and emergency checklists, dispatch logs, and statistical reports. NOTE: For incidents resulting in insurance claims, see Specific Retention Rule 2011.02 – Insurance Claims

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
Campus Security
Incident reports & accompanying records Date of the incident + 25 years Confidential shred or delete
Statistical reports As required for reference and administrative purposes Transfer to Archives

Restrictions:
Access to this series shall be limited to those with the authority for the following purposes:

  1. File and/or case management
  2. Legal review
  3. Research (at the discretion of the Director, Campus Security)
Citations:
For Offices of Primary Responsibility (OPR):
Limitations Act, Chapter L-12, s.5.1(2).
Occupational Health and Safety Act, S.18(4).
Occupational Health and Safety Code, S.183(1) and S.183(3).

Approval Information:

  • Lanny Fritz, Director, Campus Security
  • Jo-Ann Munn Gafuik, Senior Specialist, Policy & FOIP
  • Lisa Atkinson, University Records Committee (Chair)

02 December 2013