Security Incident Reporting Process
UCLASS Primary: SS635 Security Services
Retention Rule Number: Specific Retention Rule 2011.06
Function/Activity: To document the management of minor and major security incidents.
Description/Type of Records: Incident reports, accident/illness reports, witness statements, campus security statements, security alerts, security alert checklists and emergency checklists, dispatch logs, and statistical reports. NOTE: For incidents resulting in insurance claims, see Specific Retention Rule 2011.02 – Insurance Claims
Retention Rules
| Office of Primary Responsibility (OPR) | Retention | Disposition |
|---|---|---|
| Campus Security | ||
| Incident reports & accompanying records | Date of the incident + 25 years | Confidential shred or delete |
| Statistical reports | As required for reference and administrative purposes | Transfer to Archives |
Restrictions:
Access to this series shall be limited to those with the authority for the following purposes:
- File and/or case management
- Legal review
- Research (at the discretion of the Director, Campus Security)
Occupational Health and Safety Act, S.18(4).
Occupational Health and Safety Code, S.183(1) and S.183(3).