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Postgraduate Medical Trainee Files

Retention Rule Number: 
Specific Retention Rule 2000.03
Function/Activity: 
To document the history of individual postgraduate medical education trainees including their admission, registration, and academic progress.
Description/Type of Records: 
Application forms, assessments, contract letters, curriculum vitae, evaluations, exam results, licensing information, lists of clinical rotations, publications, reference letters, reports and lists of presentations, transcripts, and related documentation and correspondence.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Program Directors (Faculty of Medicine)

Retention: 

50 years after completion of training, withdrawal or dismissal (after 10 years retain only summary statement of clinical rotations and examination results)

Disposition: 

Confidential shred or delete

Office of Primary Responsibility (OPR): 

Registrar's Office

Retention: 

3 years after completion

Disposition: 

Confidential shred or delete