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Graduate Student Scholarships and Awards

Retention Rule Number: 
Specific Retention Rule 2008.04
Function/Activity: 
To document the adjudication and administration of internally and externally funded student scholarships and awards processed through the Faculty of Graduate Studies.
Description/Type of Records: 
Copy of the award application, letters of reference, lists of applications for other awards, lists of applicant's publications, theses, performances, and/or exhibitions, notification of award, student's pay line financial printouts, transcripts.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Faculty of Graduate Studies

Office of Primary Responsibility (OPR): 

Scholarship Committee agendas and Minutes:

Retention: 

3 years (destroy copies of applications after each meeting)

Disposition: 

Confidential shred or delete

Office of Primary Responsibility (OPR): 

Unsuccessful Applications (internal & external):

Retention: 

1 year from receipt

Disposition: 

Confidential shred or delete

Office of Primary Responsibility (OPR): 

Successful Internal Award files:

Retention: 

5 years from tenure period of application

Disposition: 

Confidential shred or delete

Office of Primary Responsibility (OPR): 

Successful External Award files:

Retention: 

7 years from tenure period of application

Disposition: 

Confidential shred or delete