Equipment Inventories
UCLASS Primary: CA220 – Equipment and Materials Management
Retention Rule Number: Specific Retention Rule 2000.10
Function/Activity: To record, monitor and control the capital equipment held in University units.
Description/Type of Records: Inventory audit reports, tag listings, classification code manual, correspondence, new capital equipment forms, surplus sales reports.
Retention Rules
| Office of Primary Responsibility (OPR) | Retention | Disposition |
|---|---|---|
| Capital Equipment Inventory Services (Financial Services) | ||
| Tag Listings: | Microfiche – 10 years | Confidential shred or delete |
| Classification Code Manual: | Until superseded | Recycle or delete |
| Remainder of Records: | 2 years |
Recycle or delete surplus sales reports
Confidential shred or delete remaining records |
| Office of Secondary Responsibility (OSR) | Retention | Disposition |
|---|---|---|
| Faculties and Departments and Administrative Units | For length of warranty | Confidential shred or delete |
Restrictions:
In accordance with the principles of the Freedom of Information and Protection of Privacy Act, access to these records is restricted to staff assigned the functional responsibilities related to the records as well as those with the authority to compile, classify, annotate, read, retrieve, transfer or destroy this record series. All other applications for access can be made through a Freedom of Information and Protection of Privacy access request.
- Art Kirk, Director of Financial Services
- Jo-Ann Munn Gafuik, University Archivist
- Bonnie Woelk, University Records Committee (Chair)
21 February 2003