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Equipment Inventories

Retention Rule Number: 
Specific Retention Rule 2000.10
Function/Activity: 
To record, monitor and control the capital equipment held in University units.
Description/Type of Records: 
Inventory audit reports, tag listings, classification code manual, correspondence, new capital equipment forms, surplus sales reports.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Capital Equipment Inventory Services (Financial Services)

Office of Primary Responsibility (OPR): 

Tag Listings:

Retention: 

Microfiche - 10 years

Disposition: 

Confidential shred or delete

Office of Primary Responsibility (OPR): 

Classification Code Manual:

Retention: 

Until superseded

Disposition: 

Recycle or delete

Office of Primary Responsibility (OPR): 

Remainder of Records:

Retention: 

2 years

Disposition: 

Recycle or delete surplus sales reports

Confidential shred or delete remaining records

Office of Secondary Responsibility (OSR)
Retention
Disposition

Office of Secondary Responsibility (OSR): 

Faculties and Departments and Administrative Units

Retention: 

For length of warranty

Disposition: 

Confidential shred or delete