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Controlled Goods Security Assessment Process

Retention Rule Number: 
Specific Retention Rule 2014.12
Function/Activity: 
To document the security assessment application and approval process for employees and students who will be provided with access to controlled goods on campus.
Description/Type of Records: 
Controlled Goods Security Assessment Checklist; supervisors’ requests for staff/student to become authorized users of controlled goods; Government of Canada Security Assessment Application forms; records providing evidence of Canadian citizenship, residential address, employment or education history; temporary worker or student visas; criminal history checks; results of Security Assessment.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Campus Security

Retention: 

Retain while the authorized user is an employee/student of the University + 2 years.

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR)
Retention
Disposition

Office of Secondary Responsibility (OSR): 

Authorized users

Retention: 

Retain while the authorized user is an employee/student of the University + 2 years.

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR): 

Authorized users’ supervisors

Retention: 

Retain while the authorized user is an employee/student of the University + 2 years.

Disposition: 

Confidential shred or delete