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Board of Governors Agendas & Minutes

Retention Rule Number: 
Specific Retention Rule 98.0004
Function/Activity: 
To document the decision-making process of the Board of Governors and its committtees.
Description/Type of Records: 
Agendas, minutes, attendance sheets, action sheets, agenda items, correspondence and accompanying materials, reports, terms of reference and workplans. NOTE: This rule does NOT apply to the records of the Presidential Advisory Search Committee; the Presidential Review Committee; or the Student Discipline Appeal Committee.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

University Secretariat

Retention: 

3 years

Disposition: 

Transfer to Archives

Office of Secondary Responsibility (OSR)
Retention
Disposition

Office of Secondary Responsibility (OSR): 
Members of the Board of Governors
Members of the Board of Governors committees
Retention: 

Refer to uploaded or online versions.

Disposition: 

Recycle or delete any printed copies.
Confidential Shred in camerameetings.

Other (Non-OPR's)
Retention
Disposition

Other (Non-OPR's): 

All other units

Retention: 

Refer to online version.
Do not retain hardcopy.