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Accounts Receivable Cash Receipt and Deposit Vouchers & Petty Cash

Retention Rule Number: 
Specific Retention Rule 99.0005
Function/Activity: 
To document the receipt and deposit of money owed to the University, including the issuing of receipts, depositing money, updating deposit data into financial informationsystems, and updating department's accounts
Description/Type of Records: 
Aging reports, cash audit log books, cash till tapes, copies of cheques, copies of credit card slips, daily cash balance records (including petty cash records), deposit books, gift certificates and log books, and receipt and deposit slips.

Retention Rules

Office of Primary Responsibility (OPR)
Retention
Disposition
Office of Primary Responsibility (OPR): 

Accounts Receivable (Financial Services)

Office of Primary Responsibility (OPR): 

Cash receipt & deposit vouchers, daily cash balance sheet:

Retention: 

7 years

Disposition: 

Confidential shred or delete

Office of Primary Responsibility (OPR): 

Other records:

Retention: 

2 years

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR)
Retention
Disposition

Office of Secondary Responsibility (OSR): 

Faculties and Departments and Administrative Units

Retention: 

3 years

Disposition: 

Confidential shred or delete

Office of Secondary Responsibility (OSR): 

Cashier's Office

Retention: 

4 months

Disposition: 

Confidential shred or delete